In some instances, you may be asked to provide a copy of your W-2 form(s) by either the IRS or your state. It is recommended that you contact the necessary employer and request a copy of the form that was issued to you. Sometimes an employer may not be able to provide a copy of the form(s) that you require; if this occurs you will need to contact the IRS directly and provide the following information:
- Your full name, mailing address, phone number, taxpayer identification number (SSN, ITIN, etc.), and your dates of employment
- Your employer's name, mailing address, and phone number, AND
- Your employer's taxpayer identification number if you are aware of this information
After you have provided this information to the IRS, they will reach out to your employer and request the missing form(s). You will also be issued a Form 4852, along with a letter containing instruction for you on how to complete this form.
What if I don't receive my W-2 form in time to file my tax return?
If you do not receive your missing form(s) in time to file your tax return you can use Form 4852 to complete your return. You will need to calculate your estimated wages or payments made to you, as well as your taxes withheld.
If you have already submitted your return and received your missing W-2 form(s) afterwards, you will be required to file for an amended return and add your missing income information.
You can view the instructions for Form 4852 on the IRS official website.
You may also refer to Topic No. 154 for more information regarding what to do if you are missing your income forms.