If you have more than 4 box 14 codes that are listed in the dropdown menu (not ones that can be combined into one entry), you will need to create a second W-2.
To add an additional W-2 to the account to report your additional Box 14 entries:
- Create a second W-2 with the same employer information
- Deduct $1 of income from the original W-2 entry and list the $1 in Box 1 of the second W-2 for that same employer. This will enable you to add another code in Box 14 for that same W-2.
The total income on the W-2 will be the same amount.
What if my Box 14 code is not listed?
Because there is no standard list of codes, your employer can list any description it chooses for the items in Box 14. Even though the description in Box 14 of your W-2 may not match a selection from the drop-down menu in your account exactly, the codes may represent the same thing. We have provided the most commonly used codes and descriptions for each item in Box 14. However, what is printed in Box 14 of your W-2 may not match a description on the list.
Select "Other (Not Listed Here)" for the Code for your Box 14 entry. If the item is not specifically included in the drop-down listings for Box 14, the IRS has not provided a place or specific instructions for reporting it. If you have more than one entry and none have a corresponding code, combine the amounts and make one entry for 'Other'.
If you are unsure if the code your employer listed is the same as what is on the list in your account, please contact your employer to clarify exactly what the entry on your W-2 represents before selecting.