If you have more than four box 14 W-2 codes that are listed in the dropdown menu (not ones that can be combined into one entry), you will need to create a second W-2.
To add an additional W-2 to the account to report your additional Box 14 entries:
- Create a second W-2 with the same employer information
- Deduct $1 of income from the original W-2 entry and list the $1 in Box 1 of the second W-2 for that same employer. This will enable you to add another code in Box 14 for that same W-2.
The total income on the W-2 will be the same amount.
What is Box 14 on the W-2 used for?
Box 14 on the W-2 form is used by employers to provide additional information to employees. This box can include various types of information that are not reported elsewhere on the form. The information reported in Box 14 can vary depending on the employer and the specific circumstances of the employee. The IRS does not provide specific codes for Box 14, so employers can use their own descriptions to identify the items reported.
What if my W-2 Box 14 code is not listed?
Because there is no standard list of codes, your employer can list any description it chooses for the items in Box 14 on W-2. Even though the description in Box 14 of your W-2 may not match a selection from the drop-down menu in your account exactly, the codes may represent the same thing. We have provided the most commonly used W-2 box 14 codes and descriptions for each item in Box 14. However, what is printed in Box 14 of your W-2 may not match a description on the list.
If your W-2 box 14 code(s) aren't listed in our dropdown menu, Select "Other (Not Listed Here)" for the Code for your Box 14 entry. If the item is not specifically included in the drop-down listings for Box 14, the IRS has not provided a place or specific instructions for reporting it. If you have more than one entry and none have a corresponding code, combine the amounts and make one entry for 'Other'.
NY PFL Category
If you are unsure if the code your employer listed is the same as what is on the list in your account, please contact your employer to clarify exactly what the entry on your W-2 represents before selecting.