When your W-2 has more than 4 states listed, you should create another instance of your W-2 form to report the additional state information.
To do this you will:
- reduce the amount shown on your first W-2 entry by $1
- create an additional W-2 and complete the same employer information as you did on the first W-2 entry
- enter $1 in box 1 (that you subtracted from the first W-2)
- skip down to the bottom of the entry page and enter your additional states listed.
If additional instances are required, such as you have more than 8 states listed, you will repeat the same process by reducing the first W-2 by an additional $1 and completing the additional W-2 much like the second W-2 form.
IMPORTANT: Do not re-enter the information reported in boxes 2-14 on any additional W-2 forms.